Advertising Your Event

Posting Flyers

• The Law School has strict restrictions on posting notices. No posters, announcements or directional information may be posted on doors, windows, walls furnishings or similar places.
• When using the bulletin boards, do not use staples. Use pushpins only.
• You may list your event on the weekly event board in Hunton & Williams Hall.

Other Promotional Opportunities

• Add your event to the SBA e-mail announcements through the SBA secretary.
• If you want to invite the broader UVA community, post your event on the UVA calendar.
• Work with faculty who might have an interest in your event. Ask them to announce the event in their class, or check into whether a student in the class can write it on the chalkboard.
• Consider co-sponsoring your event with student organizations whose members might be interested in attending. Make sure they plan to encourage members to attend.
• If you would like to contact alumni about your event, please refer to Inviting Alumni
• If your event is open to the public, consider emailing legal listservs or organizations that focus on related topics. For example, organizers of an international law event could email groups that focus on international issues.
• If you plan to use an email to promote an event, consider carefully WHEN to send it. Do not send a Tuesday event on a Friday, and don’t send it at 5 p.m. — it will get lost. The larger the event, the more advance notice is required.

.

Communications Office Design and Publicity Services

The Communications Office is responsible for publicity for major Law School–sponsored events. Requests for posters or other services must be made at least three weeks in advance of the event, and the event must be expected to attract at least 50 people. The office will consider requests from student organizations in the case of major conferences, such as the Conference on Public Service and the Law, or important speakers, such as the U.S. solicitor general, on a case-by-case basis.

The office helps conference organizers with posters, press releases, emails, programs and other related publicity materials, such as newspaper ads. For more information, go to Advertise Your Event at www.law.virginia.edu/eventplanning.

Timeline for major events:

• Two months before the event:

Meet with the Communications Office to discuss conference needs. Events requiring registration may need even more lead time.

• Three weeks before the event:

All materials (including images, bios, schedules for programs) are due to the Communications Office.

• Two weeks before the event:

Finalized and approved materials are sent to the printer.

For more information, visit Posters and Publicity/Conference Services.