Suggested Caterers
There are many wonderful caterers in Charlottesville. Below are some of the caterers who have been used in the past for events held at the Law School. Users assume responsibility for all of their caterer’s activities.
- Chef Ted Catering, 434-295-9283
- C & O Catering, Christy Grayson, 434-971-7044
- Sandy Motley Catering, 434-245-1231
- Shebeen, 434-296-3185
- Eric Stamer Catering, 540-885-5085
General Reception Budget
This first scenario is for a reception following a speaker or panel.
Estimated costs and needs for one-hour reception for 50 guests
| Room reservation | No charge |
| Staff (bartenders, food pick up, room set up) | Organization members |
| Tables and chairs (indicate with room reservation) | In-house |
| Assorted Sodas ($5 per) -coke, diet coke, sprite 2 of each, 1 liter bottles |
$15.00 |
| 2 pitchers (for water) | Event Supplies |
| *1 case of beer, 1 case of light beer | $25.00 |
| *5 bottles of red wine | $50.00 |
| *5 bottles of white wine | $50.00 |
| Plastic cups | $10.00 |
| Ice bucket, tongs | Event Supplies |
| Wine opener | Event Supplies |
| Bucket to chill beer and wine | Event Supplies |
| Tablecloth for food and beverage table | Event Supplies |
| Dry cleaning for cloth (must be done for any cloth use) | $12.00 |
| Easels for signage | Event Supplies |
| 1 cheese cube platter -must be pre-ordered |
$40.00 |
| 1 vegetable and dip platter -must be pre-ordered |
$30.00 |
| 1 box of assorted crackers | $10.00 |
| Cocktail napkins | $8.00 |
| Baskets to display crackers | Event Supplies |
| Napkins | Event Supplies |
| 5 bags of ice | $15.00 |
| Estimated Total: | $265.00 |
*Alcohol is not necessary or appropriate at all receptions. More
Reception responsibilities of the host organization:
- Reserve event supplies with Student Affairs
- Arrange for housekeeping if your event will be more than two hours (Gary Wood, 924-3752)
- Sign out the items listed as Event Supplies at the Student Affairs Office (924-3737)
- Set up the reception table, ice wine, beer and sodas
- Clean up after the event
- Return the Event Supplies clean and ready for the next group to the Student Affairs Office
- Take the table cloth to the Law School bookstore for dry cleaning no later than the day after the event
Additional Estimates on Catered Events
If you have an event that warrants hiring a caterer, below are some rough
cost estimates:
Breakfast for 200
| Food | $15.00/pp |
| Beverages (should include coffee, which can be expensive) | $8.00/pp |
| Hard plastics and linens | included |
| Estimate | $4,600 |
Lunch for 120
| Food | $25.00/pp |
| Beverages | $5.00/pp |
| Rentals | $10-15/pp |
| Estimate | $5,400 |
Reception for 200
| Food (heavy hors d'oeuvres and pick-up items) | $25.00/pp |
| Beverages (full bar) | $12.00/pp |
| Rentals | $5-$10/pp |
| Estimate | $9,000 |
To reduce this cost you can use plastic cups and serve wine and beer only.
For more information on event planning, budgeting and caterers, contact Laura Monroe.
